Shiksha Setu Expo is an initiative of Vaarta Trade Fairs India Pvt. Ltd., a reputed exhibition organizer with extensive experience in creating large-scale B2C and B2B events across India. Through Shiksha Setu Expo, we aim to connect students, parents, educational institutions, and industry experts on one unified platform.
Our mission is to offer meaningful opportunities to learn, explore, network, and make informed decisions about education, careers, and professional growth. We combine the impact of physical events with digital tools to deliver value 365 days a year.
We respect your trust in sharing personal information with us, and your privacy is extremely important to our organization.
This Privacy Policy explains how Shiksha Setu Expo (“we”, “our”, “us”) collects, uses, discloses, and safeguards your personal information when you:
• Visit our website
• Register for the Shiksha Setu Expo
• Interact with our events, online platforms, or mobile applications
• Participate in our exhibitions, seminars, or counselling sessions
• Engage with our partners, exhibitors, or educational institutions
This policy may be supplemented by additional notices specific to certain services, registration forms, event activities, or legal requirements.
Vaarta Trade Fairs India Pvt. Ltd. is the primary data controller of your information.
We collect information in three ways:
1. Directly from you
2. From third-party sources
3. Automatically during your use of our services
3.1 Information Collected Directly From You
Depending on how you interact with our services, we may collect:
• Contact details: name, email, mobile number, address, social media handles
• Registration information: educational background, institution details, interests, areas of study, profile information
• Professional details (if applicable): job role, institution, designation
• Account credentials: username, password
• Payment information: card or bank details (where applicable)
• Feedback or communication: inquiries, counselling requests, appointment forms
• Uploaded documents (optional): CVs, brochures, portfolios, and other materials
• Event participation requirements: accessibility needs, special assistance
• Communication preferences: newsletter interest, opt-in choices
3.2 Sensitive Personal Data
We do not intentionally collect sensitive data unless required for:
• Accessibility support
• Medical emergencies
• Special assistance requests
If required, we will seek your explicit consent before processing such data.
3.3 Children’s Privacy
Shiksha Setu Expo is designed for students, including those under 18 years of age.
We only collect personal information of minors with parental or guardian consent during registrations or counselling sessions.
We do not knowingly collect data from children under 16 without consent and will delete such data if identified.
We may collect information about you from:
• Educational partners and institutions
• Third-party registration platforms
• Social media networks (when permitted by you)
• Public sources like institution directories, websites, and publications
• Service providers who assist in geolocation and analytics
When you use our website or attend our events, we may automatically collect:
• Device and browser details
• IP address and location (approximate)
• Clickstream data, pages visited, session duration
• App usage patterns
• QR code scans at booths
• CCTV footage and event photography
We use technologies like cookies, RFID, QR badges, and Bluetooth beacons for:
• Access control
• Visitor flow analysis
• Ensuring event security
• Enhancing user experience
You can control cookies through your browser settings.
We use your information for the following purposes:
6.1 Delivering Our Services
• Processing event registrations
• Providing exhibitor–visitor matchmaking
• Scheduling counselling sessions
• Managing access to seminars, workshops, and conference halls
• Issuing digital badges, passes, and certificates
• Handling payments and invoicing
6.2 Event Management
• Maintaining exhibitor and visitor databases
• Enhancing event planning and logistics
• Improving attendee experience
• Analysing event traffic and participation
• Sharing your details with exhibitors when you scan your badge at their stalls
6.3 Marketing & Communication
With your consent or legitimate interest:
• Sending event updates, newsletters, promotions
• Sharing information about education partners, institutions, and courses
• Running digital advertising on platforms like Facebook, Instagram, LinkedIn
You can opt out anytime.
6.4 Analytics & Service Improvements
We analyse aggregated data to:
• Improve website performance
• Enhance event design
• Understand attendee preferences
• Develop new products and services
6.5 Security & Compliance
We may use personal information to:
• Prevent fraud
• Comply with legal requirements
• Ensure safety at physical events
• Facilitate emergency response when required
We may share your information with:
7.1 Service Providers
• Registration platforms
• Payment gateways
• IT and analytics partners
• Customer support teams
7.2 Exhibitors, Institutions & Partners
When you:
• Scan your badge at a booth
• Visit a virtual booth
• Participate in a counselling session
• Opt in to share details
Your information will be used by them as per their own privacy policies.
7.3 Legal, Compliance & Corporate Transactions
We may share data if required to:
• Meet legal obligations
• Respond to government or regulatory authorities
• Prevent fraud or security threats
• Facilitate mergers, acquisitions, or business transfers
Depending on applicable law, you may request:
• Access to your personal information
• Correction or deletion
• Restriction of processing
• Objection to direct marketing
• Withdrawal of consent
• Data portability
You may update your preferences at any time by contacting us
We retain your information only as long as necessary for:
• Event participation
• Legal compliance
• Accounting and audit requirements
• Future communication (unless you opt out)
We implement technical and organizational safeguards to protect your data from:
• Loss
• Unauthorized access
• Misuse
• Alteration
• Disclosure
Your information may be stored or processed in India or other jurisdictions where our partners operate. We ensure appropriate data protection measures through contracts and compliance standards.
By providing your contact details, you authorize us to reach you via:
• Phone Calls
• SMS
• WhatsApp
• RCS Messaging
• Email
You may opt out anytime.
We may update this Privacy Policy periodically. Updates will be posted with a revised date. Significant changes may be communicated through the website or email.
For any concerns, requests, or queries about this Privacy Policy, you may contact:
Privacy Team – Shiksha Setu Expo
Email: info@vaartaindia.com